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Menu
Visitors
First Time
Who We Are
What We Believe
Baptism
Staff
First Steps
Get our app!
Growth Track
Giving
Events
Ministries
Connect
ServeLife
Men
Women
Widows
Students (6th-12th)
Kids (birth-5th)
Aviators
Awana
Trail Life
American Heritage Girls
The Rock Sports League
First Flight Preschool
Calendar
Online Resources
Sermons
Table For Two
Spiritual Gifts
Aviators Online
Sunday Campus Map
Contact Us
Ministry Portal
Intake Form
Where ministry comes together.
Step
1
of
7
14%
Why this form?
It starts the conversation between ministries and the ops team as we plan one-time or recurring events. This form was sent to you to complete within the timeframe stipulated in the same email. After submitting this Event Intake Form, any changes must be submitted in the Event Change Request form (found on Ministry Portal).
Who is an executive lead?
This is the lead for a given ministry who is responsible for ensuring that boxes are checked. They are the liaison between Ops and the Ministry Leads.
Who is a ministry lead?
Ministry leads can be staff or non-staff. This person, within a ministry, runs a particular event or owns a recurring thing like a Bible study or Awana. The ministry lead will work with the executive lead to ensure that information is coordinated in a complete and timely manner.
Who is the operations team?
Operations manages the process. This includes administration, building resources, finance, communication, etc. They will work closely with the executive and ministry leads to ensure no steps in the process are missed and that timelines are met.
The "What"
Name of event
(Required)
State the purpose of this event.
(Required)
This will help us stay focused on our mission.
Ministry
(Required)
Senior Adults
Men
Women
Students
Kids (Aviators, Awana, VBS, Trail Life, AHG)
First Flight Preschool
Connect: GroupLife/The Porch/Mentoring/Monthly Fellowship/Bible Study
ServeLife
Assimilation: Growth Track
Missions/Outreach
The "Who" (you)
Your Name
(Required)
First
Last
Your Email
(Required)
Who is primarily leading this event?
(Required)
Staff
Volunteers
List any collaborating ministries or agencies
could be other ACF ministries or outside organizations
List the names and emails of any event managers
These people need to be notified of signups and have access to managing the event in Planning Center. These people will also be included in planning correspondence.
The "Why"
What type of event is this?
(Required)
Check all that apply.
outreach
training/equipping
fellowship
celebration
launch
fundraiser
Who is the target engagement audience?
(Required)
ministry specific attenders and/or servant leaders
ACF church family
community
Other
ENGAGE:
(Required)
Check all that apply
We are creating rave inviters (word of mouth).
We are planning for guests.
We are allowing time for casual conversation.
We are offering next steps of connecting (Growth Track, GroupLife, ServeLife)
None of these are planned for this event.
Explain ENGAGE:
(Required)
Tell me more about your plans to ENGAGE.
Explain ENGAGE:
(Required)
Why are there no plans to ENGAGE at this event?
EVANGELIZE:
(Required)
Check all that apply
We are creating opportunities for intentional Gospel conversations.
We will share the Gospel with the whole audience.
We will intentionally offer next steps of connecting to Jesus, Baptism, etc.
There is no planned evangelism at this event.
Explain EVANGELIZE:
(Required)
Tell me more about your plans to evangelize.
Explain EVANGELIZE:
(Required)
Why are there no plans to evangelize at this event?
EQUIP:
(Required)
Check all that apply
There will be training for volunteers for this event to equip them to do the work of the ministry.
There will be biblical teaching with life application presented for all present.
There will be opportunities for people to step into leadership roles and be stretched spiritually.
There will be another equipping opportunity.
There is no planned equipping at this event.
Explain EQUIP:
(Required)
Tell me more about your plans to equip.
Explain EQUIP:
(Required)
Why is there no planned equipping at this event?
The "How" (day-of-event details)
Does this event require childcare?
(Required)
Note: Completing the information for childcare does not guarantee the availability of childcare. All childcare requests are reviewed by the Childcare Coordinator.
Yes
No
What specific dates/ times is childcare needed?
Approximately how many children in each of these age categories?
0-23 months / 2 & 3 years / 4 & 5 years / 6-12 years
Do you need support from the AV team during the event?
(Required)
Yes
No
What are your specific AV needs?
Running sound, slides, etc
The "Who"...needs to know?
The ops team will follow up to create a Planning Center Registration with you for your event (if appropriate). Most event Registrations are displayed on our website events page and in our church center app. Some events are marketed directly within the ministry that's hosting the event.
Write a description of the event...
(Required)
...for the intended audience to read. This description will be used in the event's Planning Center Registration. Include all the details that someone attending the event needs to know. If volunteer signups are included in the registration, include their details as well.
Registrations
This is a free event.
There is a fee or fees for this event.
This event has add-on choices (items or opportunities).
I need to know who's coming.
I don't need to know who's coming.
I'm not sure what I need.
Give us a breakdown of the different attendee types and/or costs
(Required)
Example: attendee-$15, volunteers-free
Add-on details
(Required)
example: t-shirts including sizes and costs, books, volunteer opportunities, etc.
What additional information can help this conversation?
The "How"...are we marketing?
Depending on the kind of event and the scope of the audience, we need to let people know what's going on. This is done on the website, in the church center app, on screens in the foyers, on social media, on pre-service slides, as stage announcements, in person in the foyer. Not every event gets every avenue of marketing. The ops team will follow up with specific marketing details.
Let's talk about Sundays.
(Required)
Check all that apply.
We need foyer space for a display which we will set up and staff.
We need printed flyers which we will hand out (printed materials must follow brand guidelines and be approved).
We would like a mention from stage (this depends on the timing of all events and is at the production team's discretion.)
We don't need any Sunday communication, we will do all our marketing directly.
Preferred Sunday dates for foyer presence
(Required)
choose up to 3 (subject to availability)
Uploads
Please provide any helpful documents. These can be graphics, reference materials, etc. If you are requesting any T-Shirts be sold, please include images
Drop files here or
Select files
Max. file size: 100 MB.
